Work order + Purchase order = Intervention report
Efficiently manage maintenance work
The use of work orders is essential for managing interventions. The work order is the document that collects all the information needed to manage maintenance. This information then facilitates planning, scheduling and maintenance record-keeping.
All maintenance work (preventive, troubleshooting, repair) must be justified by a work order prepared and issued in advance by the maintenance manager. Maintenance work orders that are cancelled due to lack of time, resources, etc., must be retained. When the effectiveness of a maintenance program is verified, the repercussions (accidents, costs, etc.) of such cancellations can be seen, justifying the addition of maintenance personnel or the replacement of certain equipment.
A standard work order should include the following information:
- Nature of intervention required;
- Brief description of the problem and symptoms observed;
- Targeted trade and stakeholders;
- Parts required for the intervention;
- Estimated time required for the work.
- Actual duration of work;
- Priority of intervention according to a predetermined code:
- Impact of machine stoppage on production.
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Purchase order
Developing a preventive maintenance program doesn’t happen overnight. It takes energy and resources. However, a great deal of time and effort can be saved if mandates and responsibilities are clarified right from the start. All that’s left to do is to equip ourselves with the right tools to structure our approach. The next and final phase is the implementation of the preventive maintenance program.
Technical data sheets enable all departments within the company, as well as external parties, to quickly and easily identify the characteristics of equipment for their particular needs.
The help of apprentices in the field would be a perfect resource to assist with data collection. It is advisable to start the interview with a minimum of equipment, and to ensure that the program is running smoothly.
The choice of maintenance type will always be the result of a financial and technical compromise.
The creation of equipment technical files provides quick and easy access to the technical characteristics, operating status and maintenance carried out during the life of each piece of equipment.
To produce preventive maintenance records, we need to consider technical manuals, maintenance history summaries and, above all, the experience of maintenance personnel.
